901 N. Washington Avenue Lansing, MI 48906 Phone: (517)485-5484 Fax: (517)485-0801 cord@cordem.org

SCHEDULE

Friday, March 3, 2006

Introduction and Starting a New Program (8:00-8:30 am)
Wallace Carter, MD, New York Presbyterian
Starting a new program can be a daunting process; the speaker will address how to go about obtaining funding, staff organization and needs, institution and GME resources, and the pitfalls to be wary of. The presentation will also focus on the choice of secondary sites, administrative needs at those sites, and creative approaches to funding. An introduction to the PIF and tips for the novice when it comes to addressing issues that are likely to come up in the first couple of site visits will complete the session. At the end of this session participants will be able to describe how to obtain funding for a program, describe staffing and administrative needs to start a program, understand the PIF and its interpretation in starting a program, and prepare for a RRC site visit.

Program Design and Implementation (8:30-9:15 am)
Doug Trocinski, MD, University of North Carolina
Participants will be introduced to the concept of a vision/mission statement, how to write one for you program, and how to design a program to meet that vision/mission. Time will be devoted to the design of a clinical curriculum to meet the residents' needs, areas that must be covered and opportunities to meet various educational needs with your clinical experiences. An introduction to the role of the Assistant and Associate Program Directors as well as the Program Coordinator will be included as well as some tips for finding the right people for those roles. The importance of organizing records and files as well as what you are required to keep will be addressed. At the end of this session participants will be able to develop a mission statement for your program, design a clinical program, describe the role for assistant/associate program directors, describe the role for program coordinators, and describe methods for maintaining files and records.

ACGME Hot Topics (9:15-10:00 am)
Francis Counselman, MD, Eastern Virginia University
Duty Hours, fatigue education and monitoring are areas of focus for the ACGME. The speaker will highlight the residency's role in education and monitoring and provide tips for ensuring compliance. An introduction to the ACGME Outcomes Project as well as some methods to ensure that you are meeting the ACGME's requirements for development, implementation, and evaluation of the competencies will also be included. The speaker will review practical methods for meeting the EM core competencies and help the audience to develop strategies for implementation and faculty involvement. At the end of this session participants will be able to understand the Program Director's role of monitoring duty hours and fatigue education, describe the ACGME Outcomes Project, describe some methods to meet ACGME's requirements, and describe practical methods for meeting the EM core competencies and develop strategies for implementation and faculty involvement.

Break (10:00-10:15 am)

Taking Over a Program /Interactions with Other Sites/ Managing Different Personalities (10:15-11:00 am)
Jamie Collings, MD, Northwestern
Jennifer Oman, MD, University of California, Irvine
This presentation will focus on strategies to effectively take over a program from someone else, and what to do when the prior program director is still there. Time will be spent discussing how to assess the program and decide where to make changes and how to develop a timeline for those changes and their implementation. The speaker will provide tips on how to win over the faculty, residents, and coordinator; and how to make the most out of your interactions with your other sites. The art of negotiation and where to compromise will be discussed along with suggestions on deciding what kind of program director you want to be. At the end of this session, the learner will be able to develop a smooth transition of leadership changeover, understand how to assess the program and decide where to make changes, understand how to develop a timeline for changes and their implementation, and understand the art of negotiation and where to compromise.
Handout 1
Handout 2

Core Faculty (11:00-11:45 am)
Carey Chisholm, MD, University of Indiana
How are Core Faculty defined, who are they, and what are their responsibilities? The speaker will address these issues and provide suggestions on how to involve them in the residency education process. Time will also be spent talking about the role of the Chair/Chief in managing your faculty and how to get the help and support you need when it comes to the faculty. At the end of this session, the learner will be able to describe how to identify the Core Faculty and their responsibilities, understand how to involve the Core Faculty in the residency education process, and describe the role of the Chair/Chief in managing the faculty and how to get the help and support needed when appropriate.
Handout 1
Handout 2

Lunch on your own (11:45-1:00 pm)

Didactic Curriculum (1:00-1:30 pm)
Eric Nadel, MD, Brigham and Women's Hospital
What do you want for your didactic curriculum? There are many options to consider: when to have conference, how many days a week, what format to use, who will provide the lecture (resident, EM faculty, outside faculty), and what other educational resources are important. The speaker will discuss the benefit of lectures, small groups, computer training, simulation, ultrasound and procedure training, and various approaches to include these in your curriculum. Time will be spent discussing the model curriculum, the use of modules, and methods to ensure that your residents are learning the material. At the end of this session participants will be able to understand how to develop a didactic curriculum, understand the importance of different formats in teaching the curriculum, and describe the model curriculum and the use of modules.

Technological Resources for Program Directors (1:30-2:00 pm)
Robert Blankenship, MD, Darnall Army Medical Center
This lecture will provide an introduction to the numerous technological resources available to a Program Director. Time will be spent on the CORD resources which include: EKG data bank, listserve, CORD exams, and Sharepoint. Basic information every program director needs to know about ERAS will be covered and tips to make ERAS easier to use. An introduction to the ACGME toolbox, residency management software, and resources on the web will provide the audience with options to facilitate their program management. At the end of this session participants will be able to describe numerous technological resources available to program directors, and describe methods in which to incorporate these technologies into the curriculum.

Policies/Procedures/Leave (2:00-2:30 pm)
Fiona Gallahue, MD, New York Methodist
This session will address: dealing with illness/leave, what you should have in a policy manual, moonlighting, faculty supervision, and disability. Time will be spent helping the audience identify alcohol and drug issues and suggestions on where you go from there. An introduction to due process as well as the resources available in most hospitals and from GME will be included. At the end of this session participants will be able to understand how to deal with illness/leave, describe what should be in a policy manual, describe how to identify alcohol and drug issues and where to go from there, and understand due process and what resources are available.
Handout 1
Handout 2
Handout 3

Break (2:30-2:45 pm)

Resident Evaluation and Remediation (2:45-3:45 pm) Sarah Stahmer, MD, Cooper Hospital
Philip Shayne, MD, Emory University
This session will address the resident evaluation and remediation process. Time will be spent discussing the various methods of evaluating residents including: SDOT, 360, self evaluation, and 6 month evaluations. Successful program and faculty evaluation will also be addressed. The speaker will introduce performance improvement plans and help the audience prepare and implement them. The need for probation versus remediation will be discussed and examples of lessons learned will be provided. There will be an emphasis on importance of documentation and what should be included in that documentation. At the end of this session participants will be able to understand the resident evaluation and remediation process and the importance of documentation, understand various methods of evaluating the residents, design a performance improvement plan, and understand the need for probation versus remediation.
Handout 1
Handout 2

Interview Season (3:45-4:15 pm)
E. Parker Hays, MD, Carolinas Medical Center
From beginning to end, the interview season is one of the most important things a program director does. Time will be spent discussing file review and how to score the files. An introduction to interview invites, including how many and when, and suggestions for dealing with cancellations and late invites will be included. The speaker will discuss the interview day, its organization and what features are important to the applicant and the program. Social gatherings the night before can be a great introduction to the program and successful implementation will be addressed. The audience will gain an understanding of the role of follow up, the rules for contacting applicants, and the importance for their program. Developing your match list and whose input is important and necessary will also be discussed. Finally Match Week from the residency director's point of view will be covered. At the end of this session participants will be able to understand how to review applicant files, describe methods to determine whether to invite an applicants for an interview, understand how to deal with cancellations and late invites, design an interview day, understand the role of follow up and the rules for contact applicants, and understand how to develop a match list.

Resident Orientation, Retreats, Wellness, Mentors (4:15-4:45 pm)
Steve Playe, MD, Baystate Medical Center
Methods and lengths of orientation vary greatly and the speaker will introduce various options. Time will be spent discussing resident social events, retreats, and their role in a successful residency program. The concept of Wellness and methods to ensure that your residents are happy and healthy will also be introduced. Finally, the role of mentors, methods for assigning, and ensuring the mentor relationship is successful. At the end of this session participants will be able to understand how to develop a resident orientation program, understand the importance of social events and retreats, understand the role of the mentor and methods of assigning faculty, describe ways to assess and monitor resident wellness, describe methods to promote resident wellness.

Program Director's Life-Social Hour (5:00 pm)
War Stories-could collect ahead of time and read some of them or ask people to tell their story. We thought that it might be nice to have some sort of social event where more seasoned program directors got together with the junior people and shared some of their experiences.

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