901 N. Washington Avenue Lansing, MI 48906 Phone: (517)485-5484 Fax: (517)485-0801 cord@cordem.org

Sample Schedule

The position of Program Director entails monitoring a variety of activities and processes. Many of these are cyclical, with each academic year requiring the same actions at the same time each year. Below is a sample schedule of some of the more common events that affect the residency. Not all of the events listed below pertain to every residency. The months are arranged in the fashion of an academic year.

Monthly Events

• Evaluations of residents, students, and rotators
• Scheduling of didactic sessions for upcoming months
• Committee meetings (departmental, hospital)

Semiannual Events

• Evaluation of faculty by residents
• Evaluation of residents by faculty
• Resident Meetings to review evaluations with program director or designee

• ABEM Inservice Testing (February)
• Graduation of Senior Residents
• New EM1 application/interview/ranking
• Annual residency curriculum review and critique

July

• New EM1I residents begin
• Orientation for residents new to the Emergency Department
• Any special courses for orientees: ACLS, ATLS, PALS/APLS
• Begin preparation for fall national meetings abstract submission, lecture preparation, poster presentation hotel and airline reservations
• Consider updating website or brochures
• Monthly Events
• ERAS Post Office closes for the prior academic year July 15

August

• ERAS Post Office begins transmitting August 15
• Begin applicant screening
• Finalize plans for fall national meetings
• Monthly Events

September

• Continue ERAS applicant screening
• Finalize plans for fall national meetings
• Monthly Events

October

• Continue ERAS applicant screening
• National meetings
• Monthly Events
• Scheduling of didactic sessions (remember the upcoming holiday season in December, and any special scheduling needs)

November

• Deans' Letters are released for Program Director's review
• Although information can be submitted through ERAS up to and including Match Day, this will often be the last major piece of information to be added to the applicant package
• Disseminated on or about November 1
• ERAS screening continues (should plan to dedicate several days to complete first screening of all applications once deans' letters are in)
• Begin to offer applicant interviews?
• Prepare for six-month interview and evaluations with individual residents
• Monthly Events
• Scheduling of didactic sessions (remember the upcoming holiday season in December, and any special scheduling needs)

December

• Applicant screening and interviews
• ERAS screening will continue since pieces of information will continue to be submitted and there will be late applicants. The majority of ERAS work will be completed.
• Set a deadline for applications
• Six-month interview and evaluations with individual residents
• Monthly Events
• Semiannual Events

January

• Applicant screening and interviews
• Monthly Events

February

• Generate NRMP resident rank list and submit
• ABEM Inservice examination the last week of the month Consider residency photograph and social function on this date; this is one occasion where all personnel are together at once
• "Advancement Committee" or equivalent, for the residency will meet to consider individual resident advancement, contract issuance for the upcoming year
• Begin preparations for spring meetings
• Monthly Events

March

• Match results
• Program Director is notified the day before the Match of the results. This allows for preparation for a "scramble" on Match Day if the program has not filled
• Contact matched students/applicants via telephone call and/or letters of congratulations. Assign "big brother/big sister" and advisor
• Begin preparing the upcoming academic year's scheduling
• Contact other departments concerning any scheduling needs in their departments (e.g., if Pediatrics would rather have the EM residents during the winter months, etc.)
• Complete preparations for spring national meetings
• Monthly Events

April

• ABEM Inservice results return (if meeting the desired 60-day deadline)
• Finalize preparations for spring national meetings
• Finalize yearly schedules for upcoming academic year
• Monthly Events
• Begin Graduation planning

May

• ABEM Inservice results return (if meeting the mandatory 90-day deadline)
• Distribute yearly schedules, choose vacations for upcoming year
• Resident contracts to be completed, issued, signed (if not already completed)
• Orientation preparation
• Schedule
• Resident "survival manual"
• Departmental manual: policies and procedures, goals and objectives, schedule of yearly events
• Procedural competency survey of incoming residents?
• Plan the welcoming social event for incoming residents
• Prepare for exit interviews with graduating residents
• Monthly Events
• Prepare for Semiannual Events

June

• Senior Graduation ceremonies
• Exit interviews with Senior residents
• Final preparations for orientation
• Consider Updating website or brochure material
• Monthly Events
• Semiannual Events
• New resident social event
• Final graduating resident evaluations and letters to file